Online Meeting Tools Review

Feature lists, ratings and more – to help you select the right solution

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Comparison of the pricing and license models for the 5 best web conferencing systems

Citrix GoToMeeting 5.0 Adobe Connect 8 BeamYourScreen 4.0 Cisco WebEx Meeting Center 8.5 RHUB GoMeetNow 4.3 (TurboMeeting)
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License options
Pay-per-Use <h4>Pay-per-use</h4><ol><li>No contractual commitment</li><li>Payment for each use (encompassing web conference service and charges for conference call)</li><li>Software is hosted by the supplier</li></ol> Nein Ja Nein Nein Nein
Subscription fee (single user) <h4>Subscription fee (single user)</h4><ol><li>Fixed price no matter the frequency of use (monthly fee or prepaid annual plan)</li><li>Mostly exclude the costs of the telephone conference service</li><li>Software is hosted by the supplier</li></ol> Ja Ja Ja Ja Ja
Subscription fee (multi-user) <h4>Subscription fee (multi-user)</h4><ol><li>Fixed price no matter the frequency of use (monthly fee or prepaid annual plan)</li><li>Mostly exclude the costs of the telephone conference service</li><li>Software is hosted by the supplier</li></ol> Nein Ja Nein Ja Nein
Software license purchase <h4>Software license purchase</h4><ol><li>One-off purchase costs</li><li>Various licenses from individual to multiple licenses</li><li>Installed on-premise</li></ol> Nein Ja Nein Nein Nein
Free of charge <h4>Free of charge</h4><ol><li>Mainly restricted to non-commercial usage</li><li>Software is hosted by the supplier</li></ol> Nein Nein Nein Nein Nein
Additional info
Pricing

Flat monthly subscription
USD 49 per month

Annual subscription (pre-paid)
USD 468 per year

License models for "hosted" solution:

Flatrate: US$ 55 per month and host for meetings with up to 25 participants) *

Yearly subscription (advance payment): US$ 540 per year and host fo rmeetings with up to 25 participants *

Pay-Per-Use: US$ 0.32 per minute and user

* Up to 9 hosts per account are available

"Professional" edition: US$ 249 per year (Annual subscription of single user license for meetings with up to 25 participants)

"free" edition: free of charge for non-commercial usage

Monthly subscription:
USD 49 per month* (UK: GBP 30 per month; Europe: 38 EUR per month)

Annual subscription (prepaid):
USD 468 per year (UK: GBP 288 per year; Europe: 360 EUR per year)

* Special offer for customers in the US or Canada: USD 19 per month and host for meetings with up to 8 participants

Voice conferencing:

U.S. or Canada:

  • VoIP and toll dial-in U.S. phone number included in subscription
  • USD 0.12 per minute and participant for enhanced voice conferencing service

Europe: only VoIP included in subscription

Monthly flat rate: 1 online meeting room for 2 persons (1 host and 1 attendee) = US$ 12.95 per month. Every additional participant is UD$ 1 per month.

(e.g. 1 meeting room with a capacity for 1 host/moderator and a maximum of 10 participants = US$ 20.95)

License details

Single license for unlimited meetings with up to 15 participants

Single license for an unlimited number of meetings with up to 25 participants;
Further license models are available for on-premise and managed service usage

Licences are only available at a 1-year basis.

Single license for unlimited meetings with up to 25 participants

Single license for an unlimited number of meetings. The maximum possible number of attendees depends on the license

Telephone costs / VoIP

Integrated VoIP and telephone conferencing service
(with local telephone number - incurring additional costs)

VoIP possible; audio conferences are realized with partners such as InterCall, MeetingOne, PGi, or Avaya

Integrated telephone conferencing service with local telephone number - incurring additional costs.

VoIP and telephone conferencing service avaiable:

U.S. or Canada:

  • VoIP and standard U.S. number included in subscription
  • USD 0.12 per minute and participant for enhanced voice conferencing service

Europe: only VoIP included in subscription

Integrated phone conference without local dial-in numbers (only American numbers available) and VoIP

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Prices updated August 2011 August 2011 September 2011 August 2011 September 2011
Review updated August 2011 August 2011 August 2011 August 2011 September 2011

Get information on which financial advantages you can realize when using online conferences instead of on-site meetings. We have calculated the return-on-investment for web conferences using a specific example.

Third-party supplier

The following overview shows the third-party suppliers that feature Adobe Connect 8 as a component of their web conferencing services. We cannot take responsibility for the currency of featured product versions. The versions offered by third-party suppliers can differ from the versions featured in our ranking.

AvailabilityName
worldwideIntercall - Adobe Acrobat Connect Pro
USClarix - Adobe Acrobat Connect Pro
USemergent - Adobe Connect Pro
USgetConnect - Adobe Acrobat Connect Pro
USIntesolv - Adobe Connect Pro
worldwidePGI - Adobe Acrobat Connect Pro
Asia Pacificwebqem - Adobe Acrobat Connect Pro

Third-party supplier

The following overview shows the third-party suppliers that feature Cisco WebEx Meeting Center 8.5 as a component of their web conferencing services. We cannot take responsibility for the currency of featured product versions. The versions offered by third-party suppliers can differ from the versions featured in our ranking.

AvailabilityName
USAT&T Connect
USThe Verizon Collaboration Center
worldwideBT Web Conferencing
worldwideGenesys Conferencing
worldwideArkadin Global Conferencing
worldwidePGI Conferencing
worldwideIntercall - Cisco WebEx Meeting Center
Germany, France, Italy, UKSwisscom - Cisco WebEx

Third-party supplier

The following overview shows the third-party suppliers that feature RHUB GoMeetNow 4.3 (TurboMeeting) as a component of their web conferencing services. We cannot take responsibility for the currency of featured product versions. The versions offered by third-party suppliers can differ from the versions featured in our ranking.

AvailabilityName
worldwideMyMeeting123